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Project Coordinator

Baton Rouge, LA

Employment Type: Permanent Position Function: Operations Job Number: 16243846

Job Description

Our client is a managed IT Services leader partnering with businesses in planning, developing, and implementing enterprise-class technology services. Naviga has been retained to help identify a Project Coordinator for Audio Visual (AV) / Device as a Services (DaaS) to join their team.

Title: Project Coordinator for Audio Visual (AV) / Device as a Services (DaaS)
Location: Baton Rouge, LA


Key Notes/Company Details:

  • Founded in 2008, the company recently rebranded with a newly created go-to-market model
  • They re highly trusted by their customers (relationship-driven sales) and have a high-performing value system that has not been exhibited in the past. They stick by their word and the solidarity brings them long-term customers.
  • There is internal cohesiveness, unity, and a strong focus on strategy. Highly supportive, encouraging, and direct leadership.
  • The team is growing rapidly, and they are very collaborative.

Responsibilities:
  • Coordinate technical projects from initiation to completion, including planning, scheduling, budgeting, and resource allocation
    • Setup documentation repository for each project. Perform inventory and allocation of product for respective projects
    • Track products for each project. Identify potential risks and issues that may impact project delivery and work with Practice Manager to proactively address as to minimize disruptions and ultimate project success
    • Assist in the scheduling of resources for each project and ensure tasks are delivered to appropriate engineers
  • Foster effective communication and collaboration among project teams, departments, as well as clients\partners to ensure seamless information flow, timely updates, and efficient coordination.
  • Assist with projects as needed during project implementation and as time permits.
  • Create and maintain accurate project documentation, including project plans, progress status reports as well as any other relevant documentation required for project tracking and evaluation.
  • Stay updated with industry trends, advancements, and emerging technologies, and recommend innovative solutions or process improvements to enhance project efficiency and effectiveness.
Requirements:
  • 2+ Years of proven experience in project coordination or technical support roles, preferably within a technology-driven environment
  • Bachelor s degree or equivalent preferred
  • Technical aptitude with excellent organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
  • Exceptional communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders at various levels
  • Experience in project management methodologies and tools a plus
  • Strong problem-solving and analytical skills, with a keen attention to detail
  • Ability to adapt to changing priorities and work effectively in a fast-paced environment
  • Knowledge of quality assurance principles and practices is a plus
  • As a Project Coordinator, you will play a crucial role in ensuring the successful execution of various technical projects, promoting collaboration, and facilitating effective communication. Your dedication to quality, efficiency, and project delivery will contribute to the overall success of our organization.

Benefits:
  • Medical, dental, and vision insurance
  • 401(k) Plan with a company match
  • Short-term / long-term disability and life insurance
  • Flexible PTO
  • 8 hours of volunteer time off
  • 8 company paid holidays
  • Employee Assistance Program (EAP)

Comparable Titles
Audiovisual Project Coordinator
Multimedia Project Coordinator
Technology Integration Coordinator
Digital Media Project Coordinator
Audiovisual Integration Specialist
AV Systems Coordinator
Visual Communications Coordinator
Technology Solutions Coordinator
Media Production Coordinator
AV Operations Coordinator
Multimedia Integration Coordinator
Digital Content Project Coordinator
Audiovisual Implementation Coordinator
AV Deployment Coordinator

Meet Your Recruiter

Janice Martinez
Associate Director of Talent Acquisition

Janice Martinez has been a key part of Naviga’s talent acquisition team for over four years. Her journey with the firm began uniquely as a part-time temporary Sourcer during the pandemic in 2020. Quickly recognized for her adaptability and broad skill set, Janice transitioned into a permanent role where she has taken on a dynamic range of responsibilities, contributing to many areas beyond traditional recruiting.

Before joining Naviga, Janice amassed over 30 years of experience in sales, marketing, and management. This extensive background enables her to bring a fresh and innovative perspective to talent acquisition, challenging conventional approaches and driving continuous improvement. Her willingness to step up — whether managing marketing projects, improving KPI reporting, or supporting visual branding with content creation — has made her a versatile and invaluable team member.

In her current role as Associate Director of TA, Janice focuses on strategic sourcing, comprehensive KPI reporting, and administration of Naviga’s Applicant Tracking System to optimize process efficiency and data integrity. She also supports the firm’s operations by troubleshooting and managing logistics, and often fills in as a graphic designer to support the firm’s visual communication needs.

Janice embodies Naviga’s culture by fostering open, honest communication and bringing a balanced mix of professionalism and approachability. She values the firm’s culture of autonomy and inclusivity, appreciating the trust and freedom Naviga provides its team members to take ownership and innovate. She is proud of Naviga’s courage to evolve, adapt, and embrace diverse perspectives — qualities she champions in her daily work.

Outside the office, Janice enjoys staying active, savoring good food and drinks with friends, and spending quality time with her family — especially watching her son play baseball. She also pursues creative hobbies like knitting and woodworking.

Her key advice to new Naviga team members is to ask questions and openly share ideas, emphasizing that every fresh perspective is vital to the firm’s ongoing growth and innovation. Janice’s dedication, adaptability, and collaborative spirit make her an essential contributor to Naviga’s success and a trusted leader within the team.

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About Baton Rouge, LA

Discover exciting job opportunities in the vibrant area of Baton Rouge, Louisiana! Nestled along the majestic Mississippi River, Baton Rouge not only offers a thriving job market but also boasts a rich tapestry of southern charm and cultural delights. From savoring delectable Cajun and Creole cuisine to exploring the renowned Louisiana State Capitol or catching a performance at the Shaw Center for the Arts, Baton Rouge has something for everyone. With beautiful parks like the Bluebonnet Swamp Nature Center and exciting events at the Tiger Stadium, home to the LSU Tigers, this area is sure to inspire and captivate job seekers seeking growth and fulfillment in their careers. Explore our job listings today and unlock a world of opportunities in the heart of Louisiana's enchanting capital city.