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Legal Assistant

Tampa, FL 33602

Employment Type: Permanent Position Job Number: 16857333

Job Description

The Opportunity
An established litigation defense practice is seeking an organized, proactive Legal Assistant to provide core operational and administrative support to its legal team. This essential role drives daily case workflows by managing attorney calendars, scheduling depositions and hearings, handling court e-filings, and maintaining regular communication with clients and insurance adjusters. Designed for a sharp legal administrative professional, this role offers direct involvement in case coordination within a structured and supportive law firm setting.

About the Company
Our client is a highly regarded civil defense firm known for providing top-tier legal representation in medical liability and complex personal injury cases. The firm maintains a collaborative, team-oriented culture where legal support staff are valued as core drivers of client success and legal efficiency.

Location
This position is based full-time on-site in Tampa, Florida. It offers an exceptional career environment for legal support professionals serving the broader Tampa Metro Area market.

What You Will Do
  • Schedule depositions, court hearings, mediations, and trial-related events.
  • Maintain full familiarity with assigned case details, clients, judge preferences, and court rules.
  • Proofread legal documents, pleadings, and correspondence with high precision.
  • Perform e-filings with court portals and manage attorney calendars around filing deadlines.
  • Process, organize, name, and calendar incoming mail and legal notices.
  • Ensure accurate adherence to client reporting guidelines and prompt invoice processing.
  • Communicate professionally with clients, insurance adjusters, and court personnel.
  • Utilize legal practice management and office software to maintain daily case efficiency.

Who You Are
  • High School Diploma or equivalent; formal post-secondary legal administration training preferred.
  • Minimum of 3 years of experience as a legal assistant, ideally in insurance defense or medical malpractice.
  • Solid working knowledge of court procedures, judge preferences, and e-filing portals.
  • Proficiency with Microsoft Office Suite and legal case management systems.
  • Familiarity with insurance client reporting and billing guidelines.
Ideal Candidate Profile
A highly organized, proactive legal administrative professional with flawless proofreading and calendar management skills. Communicates effectively across all levels, manages confidential case information with discretion, and handles competing deadlines effortlessly.

Flexibility & Work-Life Integration
  • Work Structure: Full-time on-site role.
  • Schedule: Monday Friday, 8:00 AM 5:00 PM.
  • Environment: Organized, professional, and collaborative office setting.

Why Join the Team?
Employees benefit from a firm culture centered on professional respect, steady workflows, and employee well-being. Benefits package includes comprehensive health, dental, vision, life, and long-term disability plans; HSA option; generous PTO plus paid firm holidays; a paid birthday off; and a 401(k) plan with employer matching.

About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Executive Search, Leadership, Individual Contributor, and Contingent Workforce Solutions, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Michael Streeter
National Talent Acquisition Recruiter

Michael Streeter brings over 20 years of expertise in executive search and recruiting, specializing in technology and financial services. Since joining Naviga, he has quickly become a vital contributor, connecting top-tier talent with leading global companies across North America.

Before being hired at Naviga, Michael built a distinguished career with large staffing firms, honing his skills in managing recruiting and sourcing teams, overseeing job posting strategies, and supporting enterprise-level clients, particularly in banking and financial services. His experience includes leading high-volume, specialized recruitment, notably executing large-scale seasonal staffing projects for Big 4 firms in Tax and Audit. His deep knowledge of IT roles, combined with complex finance and accounting searches, enables him to navigate challenging talent landscapes with precision.

Michael’s approach emphasizes technical qualifications, cultural fit, and candidate reliability, where his “human touch” differentiates him. He excels at identifying candidates with relevant industry experience, often from competitor organizations, delivering results that align with client needs. One rewarding placement involved sourcing a Level IV Accounting Manager with CPA credentials and Big 4 experience, a role with a highly limited candidate pool. Through diligent outreach and evaluation, Michael secured a candidate who exceeded client expectations and became an invaluable asset.

He partners closely with clients to clarify the essential skills and attributes that drive success, ensuring focused searches that save time and produce superior hires.

Outside of work, Michael maintains balance through regular gym sessions, which fuel the physical and mental stamina necessary for success in the fast-paced recruiting world. He lives by the principle, “Time is finite and therefore your most valuable resource, use it wisely,” reflecting his commitment to efficiency and purposeful action in every facet of his professional life.

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About Tampa, FL

Discover exciting job opportunities in the vibrant Tampa, Florida area! Nestled along the stunning Gulf Coast, Tampa offers job seekers a perfect blend of career growth and leisure, with its beautiful beaches, thriving cultural scene, and endless entertainment options. From exploring the iconic Tampa Riverwalk to catching a show at the Straz Center for the Performing Arts, or cheering on the beloved Tampa Bay Buccaneers at Raymond James Stadium, this region has something for everyone. Embrace the sunshine state lifestyle, savor the delicious Cuban sandwiches, and explore local treasures like the Salvador Dali Museum in nearby St. Petersburg. Join us in Tampa Bay and unlock a world of possibilities for your career!