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Contract Legal Talent Acquisition Coordinator (Remote)

Remote, US

Employment Type: Temporary Position Function: Human Resources /TA Job Number: 16819970

Job Description

About Our Client
Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Contract Legal TA Coordinator to join their team.
The Opportunity
This is a 3 month contract that is fully remote, but need to be in commuting distance to one of the office locations that are located in Chicago, Atlanta, Miami, New York, Philadelphia, Short Hills, NJ or Washington, DC.
What You Will Do
  • Will be an essential member of a national recruiting team, supporting the growth of a designated practice group across all levels of lawyer hiring.
  • Assists and coordinates all activities related to the full life cycle of a lateral candidate, including creating job requisitions and postings, maintaining candidate files in the applicant tracking system, coordinating interview schedules, compiling candidate feedback, and preparing standard offer letters.
  • Under the supervision of Talent Acquisition Managers, will communicate directly with search firm agencies, associate, and partner candidates and internal stakeholders to ensure a seamless candidate experience.
  • In addition to maintaining a high-volume of interviews, will manage the conflicts checks and background checks, as well as collaborate with the Talent Acquisition Managers on special projects.
  • Maintain and provide information and reports regarding recruitment to business and HR leadership team.
  • Process prompt payment of vendor invoices for all U.S. related recruitment expense and maintain records.
  • Assist with the administrative process of executing agreements with new agency relations.
  • During the summer months, in addition to lateral recruiting responsibilities, assist respective practice group in preparing for summer associate reviews (e.g. collecting and compiling evaluations), planning the practice group summer associate summit and handling additional administrative tasks. Please note, this position does not require the hosting of in-person summer events.
  • Supports the recruiting brand by creating an exceptional candidate experience.
  • Must be able to work flexible/additional hours periodically as needed.
  • Other duties as assigned.
Who You Are
  • Required Education: High School diploma or GED
  • Required Education: Bachelor's Degree
  • Minimum 3 years of experience in Legal recruiting(preferred) or professional services.
  • Hands-on experience in MS Outlook, Word, Excel (experience using pivot tables and other advanced analytics preferred), and Workday.
  • Outstanding communication, presentation and interpersonal skills required.
  • Comfortable learning and working in new recruiting/HR software platforms and communicating with firm stakeholders and executive management.
  • Excellent written communication skills.
  • Strong multi-tasking, organizational and time management skills.
  • Ability to work effectively under pressure and in a fast-paced environment. Meticulous attention to detail.
  • A team player with a self-starter attitude.
  • Must be able to work flexible/additional hours as needed.
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About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Amber Wishart
Director of Talent Acquisition

With over 12 years of dedicated experience in executive search and talent acquisition, Amber Wishart brings a wealth of expertise across diverse industries including Capital Equipment, Industrial, Financial Services, Consumer Packaged Goods, Information Technology, and Marketing. At Naviga Recruiting & Executive Search, Amber leads a team of Senior Recruiters while managing a portfolio of core clients, specializing in placing Vice President to C-suite executives across Finance, Accounting, Sales, Operations, and Marketing functions throughout North America.

Before joining Naviga, Amber honed her leadership and operational skills in a family-owned construction business, gaining invaluable insight into how strategic vision and hands-on leadership drive organizational success. This unique perspective shapes her approach to executive search, where she combines a proprietary talent pool and a comprehensive 5-step vetting process to deliver candidates who not only meet skill requirements but also align culturally and strategically with her clients’ long-term goals.

One of Amber’s standout accomplishments includes leading a confidential search for a Chief Marketing Officer at a global fintech company. This complex assignment required a strategic, discreet approach to attract top-tier passive candidates and successfully establish the company’s U.S. leadership presence.

Amber is passionate about maintaining a candidate-centric hiring experience in today’s competitive market, advising clients on the importance of presenting compelling, authentic opportunities to attract top talent. She embraces continuous learning by engaging deeply with candidates and clients alike, enabling her to provide strategic guidance that goes beyond traditional recruitment.

Known internally as the “Non-Ghosting Recruiter,” Amber prides herself on transparent, respectful communication and building strong, lasting relationships with both clients and candidates. Outside of work, she is actively involved in her local church and animal rescue efforts, and serves as Vice President of Membership for her local Toastmasters club, where she enjoys helping others grow their communication skills.

Amber also dedicates time to supporting U.S. Special Operations Forces transitioning to civilian careers, offering personalized guidance that leverages their leadership strengths in new professional opportunities.

Driven by authenticity, hard work, and a passion for meaningful connections, Amber embodies Naviga’s culture of high performance paired with genuine care, making her a trusted advisor and valued leader within the firm.

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