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Contract Legal Executive Assistant

Palo Alto, CA

Employment Type: Temporary Position Function: Administrative Job Number: 16794830

Job Description

About Our Client

Our client is a global law firm committed to excellence in representing their clients and developing their people. They foster a culture that values professional growth and high-quality work product within a collaborative environment.

The Opportunity

The Legal Executive Assistant (LEA) serves as a high-level strategic partner to attorneys, managing the daily functions of their practice so they can focus on client development. This role is more than administrative; you will act as a trusted business partner, creating vital connections and delivering critical information to ensure the practice meets its priorities. Operating in a professional and positive manner, the LEA is essential to the smooth operation of the firm s practice areas. This is a contract-to-hire opportunity (3-6 months temp-to-perm).

The Location

Located in the Palo Alto office, this role supports a fast-paced legal environment. The position offers a hybrid work schedule, blending the collaboration of in-office presence with the flexibility of remote work as coordinated with firm leadership

What You Will Do

  • Practice Management: Manage attorney projects and milestones, ensuring all tasks are completed efficiently and deadlines are met.
  • Liaison & Communication: Serve as a key point of contact between attorneys, clients, and internal departments, relaying accurate messages and handling inquiries.
  • Team Leadership: Delegate assignments to support teams (LSAs and AskLegalSupport) and provide mentorship and professional development feedback to junior staff.
  • Document Production: Draft, proofread, and finalize legal documents, correspondence, and presentations with high attention to detail.
  • Administrative Oversight: Manage complex calendars and travel itineraries, oversee billing processes/prebills, and organize electronic filing systems.
  • Meeting Coordination: Oversee logistical planning for meetings, prepare agendas, and manage follow-up requests.

Who You Are

  • Experienced Professional: You have at least 5 years of administrative experience in a corporate or legal environment supporting upper-level leadership.
  • Educationally Grounded: You hold a High School Diploma or GED (required), while a Bachelor s degree in legal studies or business administration is preferred.
  • Tech-Savvy: You are an expert in Microsoft Office (Word, PowerPoint, Excel) and adept at using AI-powered tools, case management software, and virtual collaboration tools like Zoom and Teams.
  • A Discretion Expert: You possess the utmost professionalism and integrity when handling confidential information and sensitive legal matters.

Ideal Candidate

  • Adaptable & Proactive: You take initiative to learn new skills and can pivot quickly to meet the evolving needs of a demanding practice.
  • Process-Driven: You have excellent time management skills and the ability to prioritize multiple tasks in a fast-paced, high-pressure setting.
  • Strong Communicator: You can convey complex information clearly and concisely, both verbally and in writing, to people at all levels of an organization.
  • Collaborative Partner: You build trust and resolve conflicts effectively, working seamlessly with various internal support teams to deliver high-quality work products.

Flexibility & Work-Life Integration

The firm supports a hybrid work arrangement, allowing for a balance of remote and in-office work. This role is non-exempt, meaning it is paid on an hourly basis with overtime eligibility in accordance with applicable laws..

Why Join the Team?

  • Competitive Compensation: The hiring range is $49.45 - $65.52 per hour, with overtime paid in accordance with applicable laws.
  • Path to Permanency: This 3-6 month contract provides a clear pathway to a permanent role for high-performing individuals.
  • Comprehensive Benefits: Upon conversion, employees are eligible for medical/dental/vision insurance and a 401(k).
  • Professional Growth: Join a firm that is committed to excellence and developing its people through hands-on experience with cutting-edge legal technology.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Amber Wishart
Director of Talent Acquisition

With over 12 years of dedicated experience in executive search and talent acquisition, Amber Wishart brings a wealth of expertise across diverse industries including Capital Equipment, Industrial, Financial Services, Consumer Packaged Goods, Information Technology, and Marketing. At Naviga Recruiting & Executive Search, Amber leads a team of Senior Recruiters while managing a portfolio of core clients, specializing in placing Vice President to C-suite executives across Finance, Accounting, Sales, Operations, and Marketing functions throughout North America.

Before joining Naviga, Amber honed her leadership and operational skills in a family-owned construction business, gaining invaluable insight into how strategic vision and hands-on leadership drive organizational success. This unique perspective shapes her approach to executive search, where she combines a proprietary talent pool and a comprehensive 5-step vetting process to deliver candidates who not only meet skill requirements but also align culturally and strategically with her clients’ long-term goals.

One of Amber’s standout accomplishments includes leading a confidential search for a Chief Marketing Officer at a global fintech company. This complex assignment required a strategic, discreet approach to attract top-tier passive candidates and successfully establish the company’s U.S. leadership presence.

Amber is passionate about maintaining a candidate-centric hiring experience in today’s competitive market, advising clients on the importance of presenting compelling, authentic opportunities to attract top talent. She embraces continuous learning by engaging deeply with candidates and clients alike, enabling her to provide strategic guidance that goes beyond traditional recruitment.

Known internally as the “Non-Ghosting Recruiter,” Amber prides herself on transparent, respectful communication and building strong, lasting relationships with both clients and candidates. Outside of work, she is actively involved in her local church and animal rescue efforts, and serves as Vice President of Membership for her local Toastmasters club, where she enjoys helping others grow their communication skills.

Amber also dedicates time to supporting U.S. Special Operations Forces transitioning to civilian careers, offering personalized guidance that leverages their leadership strengths in new professional opportunities.

Driven by authenticity, hard work, and a passion for meaningful connections, Amber embodies Naviga’s culture of high performance paired with genuine care, making her a trusted advisor and valued leader within the firm.

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About Palo Alto, CA

Ready to take your career to new heights? Explore our job opportunities around Palo Alto, California, and discover the endless possibilities this thriving hub of innovation and culture has to offer. Nestled in the heart of Silicon Valley, Palo Alto is not only home to tech giants like Google and Facebook but also boasts a vibrant arts scene with renowned galleries like the Anderson Collection at Stanford University. Indulge your taste buds with the diverse culinary scene, from farm-to-table restaurants to trendy cafes. With easy access to the stunning landscapes of nearby parks like Foothills Park and the excitement of cheering on the Stanford Cardinal at Stanford Stadium, Palo Alto is the perfect place to grow both personally and professionally. Join us in this dynamic community and unlock your potential!