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Contract Legal Executive Assistant

New York City, NY

Employment Type: Temporary Position Function: Administrative Job Number: 16858866

Job Description

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with this leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

Location

This position is open in our New York office working onsite, M-F,9:00-5:30 PM ET on a contract basis 3 to 6 months.

What You Will Do
  • Provide project management and support for the attorney's practice, ensuring all deadlines are met and tasks are completed efficiently.
  • Act as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages with accuracy and discretion.
  • Build and maintain professional relationships with teams to ensure efficient and effective collaboration.
  • Delegate assignments to Legal Support Assistants and other support staff, monitoring progress and providing feedback.
  • Draft, proofread, and finalize legal documents, correspondence, and presentations.
  • Oversee and maintain electronic and paper filing systems, ensuring all documents are easily accessible.
  • Conduct research for case preparation and executive briefings.
  • Coordinate meeting logistics, prepare agendas, and ensure all necessary materials are available.
  • Manage billing matters, including approval forms and communication with the Billing Department.
  • Maintain the attorney's calendar, schedule meetings, resolve conflicts, and organize travel itineraries.
  • Oversee the timely and accurate processing of attorney expenses and time entries.

Who You Are

  • A minimum of 5 years of experience in an administrative role within a corporate or legal environment, providing support to upper-level leadership.
  • Strong communication skills, both written and verbal, with the ability to convey complex information clearly and concisely.
  • Exceptional time management and organizational skills, with the ability to prioritize tasks in a fast-paced environment.
  • Proven ability to work independently and make sound decisions on behalf of the attorney.
  • High level of professionalism and discretion, with the ability to handle confidential and sensitive information.
  • Process-driven professional with excellent attention to detail.
  • Proficiency with legal research tools, case management software, accounting software, and standard production applications (Word, PowerPoint, Excel).
  • Flexibility and willingness to learn new skills and adapt to evolving needs, including the use of new technology and AI-powered tools.
  • Proficiency with virtual collaboration tools such as Zoom and Teams.

Why Join This Team?

  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding
  • Competitive compensation and comprehensive benefits package

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Brittany Struble
National Talent Acquisition Recruiter

Brittany Struble brings more than eight years of recruiting and executive search experience to Naviga, partnering with clients nationwide to deliver thoughtful, well-matched talent solutions across a wide range of industries. Her background spans Sales, Education, Financial Services, Legal, Construction, IT and Education with a functional focus on Leadership, C-Suite, Finance/CFO, and Administrative roles.

Brittany began her recruiting career in Special Education staffing on a national scale, where precision, empathy, and compliance were essential. She later joined AppleOne, a professional services staffing agency, where she supported clients throughout Florida, Georgia, New York, Hawaii, and beyond. This broad foundation allows her to approach every search with a well-rounded perspective and a deep understanding of both regional and national hiring dynamics.

At the core of Brittany’s approach is authenticity and transparency. She believes successful placements start with truly understanding a client’s business objectives and a candidate’s motivations, then aligning both sides with intention and care. By tailoring each search to the specific needs of the organization, Brittany focuses on creating placements that drive long-term success—not just short-term hires.

Throughout her career, Brittany has led several complex and rewarding searches, including a Controller role for a prestigious hospital group requiring specialized finance and healthcare expertise, and a Director of Operations search within the legal sector that demanded experience in legal operations and trust-related regulations. These engagements reinforced her belief that market knowledge, precision, and proactive communication are critical in today’s competitive hiring landscape.

Brittany sees one of the biggest challenges companies face in attracting top executive talent as understanding the market and the evolving priorities of today’s workforce. She helps clients overcome this by staying closely connected to candidates, monitoring market data, and continuously assessing how shifts in generational values and expectations influence hiring decisions.

What Brittany enjoys most about her role is the opportunity to create lasting, meaningful matches—helping organizations advance their initiatives while giving individuals the opportunity to grow, thrive, and feel fulfilled in their careers. She is a strong believer in continuous learning and accountability, approaching every search with curiosity and a commitment to excellence.

In addition to her recruiting work, Brittany has delivered presentations on generational dynamics in the workforce, helping organizations better understand how to position themselves to attract and retain talent across all age groups. She is also an active member of the Suncoast ALA and the Pasco Chamber of Commerce.

Outside of work, Brittany enjoys reading and writing, pursuits that reflect her thoughtful, reflective nature. She is deeply guided by the belief that every interaction leaves an echo, and she approaches her work and life with the intention of making a positive, lasting impact. Brittany has volunteered with soup kitchens across the five boroughs of New York, supported Feeding Tampa Bay, and contributed to various nonprofit organizations.

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