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Contract Legal Executive Assistant (Litigation)

San Diego, CA

Employment Type: Temporary Position Function: Administrative Job Number: 16754750

Job Description

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

What You Will Do

  • Serves as an executive level assistant for an attorney, managing the daily functions of their practice.
  • Provides project management and support to ensure deadlines and milestones are met.
  • Acts as a key liaison between attorneys, clients, and internal departments.
  • Builds and maintains professional relationships, providing clear direction and constructive feedback on assignments.
  • Delegates assignments to Legal Support Assistants (LSAs) and monitors progress.
  • Collaborates with other LEAs or LAAs and provides mentorship to LSAs.
  • Drafts, proofreads, and finalizes legal documents, correspondence, and presentations.
  • Oversees the maintenance and organization of electronic and paper filing systems (DMS/repositories).
  • Conducts research for case preparation and executive briefings.
  • Oversees meeting planning and coordination, prepares agendas, and manages follow-up requests.
  • Manages billing matters, including prebills and serving as a liaison with the Billing Department.
  • Manages the attorney s calendar, schedules meetings, and organizes complex travel itineraries.
  • Ensures the attorney s expenses and time entry are processed correctly and timely.
  • Must have Litigation knowledge and be able to e-file in both district and state courts.

Who You Are

  • Minimum five (5) years of professional executive administrative experience supporting partners and/or upper-level leadership in a corporate or legal environment.
  • Proven in-depth knowledge of legal processes, procedures, and document types.
  • Ability to communicate effectively, both verbally and in writing, in the native language of the region.
  • Expert experience with technology and Firm software, including proficiency in Word, PowerPoint, and Excel.
  • Adeptness at using research tools, case management, and accounting software.
  • Skilled in adapting to application upgrades and utilizing AI-Powered Tools.
  • Demonstrated proficiency in virtual firm collaboration tools such as Zoom and Teams.
  • Exhibits the utmost professionalism and discretion when handling confidential information.
  • Proven ability to offer solutions, prioritize tasks, and multitask efficiently in a fast-paced setting.
  • Available to work hybrid schedule: M-F, 8:30-5:00 PM PST (working onsite 3 days a week/2 remote).

Why Join This Team?

  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Michael Streeter
National Talent Acquisition Recruiter

Michael Streeter brings over 20 years of expertise in executive search and recruiting, specializing in technology and financial services. Since joining Naviga, he has quickly become a vital contributor, connecting top-tier talent with leading global companies across North America.

Before being hired at Naviga, Michael built a distinguished career with large staffing firms, honing his skills in managing recruiting and sourcing teams, overseeing job posting strategies, and supporting enterprise-level clients, particularly in banking and financial services. His experience includes leading high-volume, specialized recruitment, notably executing large-scale seasonal staffing projects for Big 4 firms in Tax and Audit. His deep knowledge of IT roles, combined with complex finance and accounting searches, enables him to navigate challenging talent landscapes with precision.

Michael’s approach emphasizes technical qualifications, cultural fit, and candidate reliability, where his “human touch” differentiates him. He excels at identifying candidates with relevant industry experience, often from competitor organizations, delivering results that align with client needs. One rewarding placement involved sourcing a Level IV Accounting Manager with CPA credentials and Big 4 experience, a role with a highly limited candidate pool. Through diligent outreach and evaluation, Michael secured a candidate who exceeded client expectations and became an invaluable asset.

He partners closely with clients to clarify the essential skills and attributes that drive success, ensuring focused searches that save time and produce superior hires.

Outside of work, Michael maintains balance through regular gym sessions, which fuel the physical and mental stamina necessary for success in the fast-paced recruiting world. He lives by the principle, “Time is finite and therefore your most valuable resource, use it wisely,” reflecting his commitment to efficiency and purposeful action in every facet of his professional life.

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About San Diego, CA

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