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Contract Legal Billing Specialist (Legal Biller)

Multiple East Coast Cities, US

Employment Type: Temporary Position Function: Administrative Job Number: 16750081

Job Description

About Our Client

Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.

What You Will Do

US Clients
  • Expected to manage complex billing in terms of volumes, global clients, and electronic billing assignments.
  • Performs a variety of duties to support the full billing cycle to include reviewing and editing prebills, seeking requisite approvals for deferrals, write-offs and time transfers.
  • Fields billing inquiries. Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis.
  • Meets SLA requirements for response and resolution.
  • High level of proficiency in BillBlast and key electronic billing vendor sites, quality assurance prior to client invoice finalization, and root-cause analysis for electronic bill rejection.
  • Pursues root-cause rejection resolution.
  • Maintains an accurate description of all client billing requirements which may also include guidelines established by the client s general counsel.
  • Updates and tracks changes to the requirements as necessary.
  • Able to summarize and communicate to key stakeholders.
  • Responsible for obtaining complex monthly reporting that may require collaboration with other teams.
  • Reviews data for accuracy prior to submitting.
  • Gathers and submits accrual information based on client requirements.
  • Finalizes invoices and submits directly to the client (per policy) or provides to attorneys for transmission to the client (per approved exceptions to policy). Includes other billing information as needed.
  • Submits finalized invoices electronically based on client requirements.
  • Continuously strives to improve client service and deliverables.
  • Utilizes knowledge of the legal industry to deliver appropriate solutions to the client.
  • Shares expertise and knowledge to support team member development.
  • Effectively engages with all team members.Able to proxy for or with manager when additional team support is required.
  • Drives improvements through collaboration with other departments.
  • Engages appropriate tools and resources provided to effectively deliver assignments and meet deadlines. Manages time efficiently.
  • Other duties as assigned.
Global Clients
  • Coordinates and leads global client unified billing. This includes managing global client account assignments and performing all full-cycle billing functions associated with both the firm s and the client s billing requirements.
  • Responsible for obtaining complex monthly reporting that may require collaboration with other teams. Reviews data for accuracy prior to submitting.
  • Liaises directly, or via assigned team support, with international counterparts to obtain accurate accrual and forecasting information for monthly client reporting.
  • Keeps U.S. Billing Timekeeper informed and follows up with international counterparts as required to ensure that engaged locations stay within budget and issues invoices timely.
  • Initiates troubleshooting issues with finance counterparts as needed.
  • Tracks and resolves tickets assigned by the Accounting Service Desk on a daily basis.
  • Generates global client LEDES files for electronic billing based on client requirements.

Who You Are

  • 5 years experience successfully managing high-volume billing portfolios in a law or professional services firm
  • Experience as a team lead (preferred)
  • Expert experience and knowledge with the following:
  • Client Accounts (to include domestic, global, and e-Billing)
  • Direct Billing or Client Accounts
  • Experience with Quality Assurance and a strong understanding of pricing arrangements
  • Experience with strong computer skills, including advanced proficiency of Excel, as well as accounting systems such as Aderant are required
  • Requires proficiency in e-billing applications such as Bill Blast or e-Billing Hub.
  • Must be team-oriented and have the ability to work effectively and collaboratively in a fast-paced environment, which may require long hours to meet workload needs
  • Must have strong attention to detail
  • Ability to troubleshoot and resolve complex problems
  • Must have proven analytical skills
  • Must exercise sound judgment and have decision-making skills
  • Strong communication and interpersonal skills are required to interact with business professionals and timekeepers
  • Ability to work independently and take direction well
  • Ability to lead and manage a diverse team and provide training and guidance to ensure consistent application of billing procedures across the team

Why Join This Team?

  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Brittany Struble
National Talent Acquisition Recruiter

Brittany Struble brings more than eight years of recruiting and executive search experience to Naviga, partnering with clients nationwide to deliver thoughtful, well-matched talent solutions across a wide range of industries. Her background spans Sales, Education, Financial Services, Legal, Construction, IT and Education with a functional focus on Leadership, C-Suite, Finance/CFO, and Administrative roles.

Brittany began her recruiting career in Special Education staffing on a national scale, where precision, empathy, and compliance were essential. She later joined AppleOne, a professional services staffing agency, where she supported clients throughout Florida, Georgia, New York, Hawaii, and beyond. This broad foundation allows her to approach every search with a well-rounded perspective and a deep understanding of both regional and national hiring dynamics.

At the core of Brittany’s approach is authenticity and transparency. She believes successful placements start with truly understanding a client’s business objectives and a candidate’s motivations, then aligning both sides with intention and care. By tailoring each search to the specific needs of the organization, Brittany focuses on creating placements that drive long-term success—not just short-term hires.

Throughout her career, Brittany has led several complex and rewarding searches, including a Controller role for a prestigious hospital group requiring specialized finance and healthcare expertise, and a Director of Operations search within the legal sector that demanded experience in legal operations and trust-related regulations. These engagements reinforced her belief that market knowledge, precision, and proactive communication are critical in today’s competitive hiring landscape.

Brittany sees one of the biggest challenges companies face in attracting top executive talent as understanding the market and the evolving priorities of today’s workforce. She helps clients overcome this by staying closely connected to candidates, monitoring market data, and continuously assessing how shifts in generational values and expectations influence hiring decisions.

What Brittany enjoys most about her role is the opportunity to create lasting, meaningful matches—helping organizations advance their initiatives while giving individuals the opportunity to grow, thrive, and feel fulfilled in their careers. She is a strong believer in continuous learning and accountability, approaching every search with curiosity and a commitment to excellence.

In addition to her recruiting work, Brittany has delivered presentations on generational dynamics in the workforce, helping organizations better understand how to position themselves to attract and retain talent across all age groups. She is also an active member of the Suncoast ALA and the Pasco Chamber of Commerce.

Outside of work, Brittany enjoys reading and writing, pursuits that reflect her thoughtful, reflective nature. She is deeply guided by the belief that every interaction leaves an echo, and she approaches her work and life with the intention of making a positive, lasting impact. Brittany has volunteered with soup kitchens across the five boroughs of New York, supported Feeding Tampa Bay, and contributed to various nonprofit organizations.

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