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Contract Legal Administrative Assistant

Wilmington, DE

Employment Type: Temporary Position Function: Administrative Job Number: 16811692

Job Description

About Our Client

Our client is a premier global law firm dedicated to excellence in client representation and the professional development of its team members. With a culture rooted in professional values, they provide a sophisticated environment where business professionals collaborate to navigate complex legal challenges. They specialize in providing high-level legal services across various practices, fostering a workplace that emphasizes quality, responsiveness, and positive professional relationships

The Opportunity

This is a three-month contingent opportunity for a skilled Legal Administrative Assistant (LAA) to provide essential support to IPT (Intellectual Property and Technology) attorneys in the Wilmington office. The role is designed to ensure the smooth operation of administrative functions within a fast-paced environment, covering a leave of absence. You will act as a key liaison between attorneys, legal teams, and information governance resources, managing critical workflows and ensuring deadlines are met with precision.

The Location

Wilmington, Delaware, serves as a major hub for legal and corporate services, offering a vibrant professional atmosphere. The office is centrally located, providing easy access to the city s legal district and local amenities. This position requires a regular in-office presence, allowing you to collaborate directly with the team in a professional, high-energy setting.

What You Will Do

  • Provide practice-specific support to multiple associates and partners, prioritizing work based on unique practice requirements.
  • Draft, edit, and proofread legal documents, communications, and presentations to ensure absolute accuracy.
  • Manage complex calendars and coordinate day-to-day information governance and records management tasks.
  • Oversee billing matters, including processing prebills, addressing attorney questions, and ensuring final bills are delivered timely.
  • Organize and monitor assignments within the firm s workflow tool, including time entry and expense reimbursements.
  • Collaborate with Legal Support Assistants (LSAs) and Legal Executive Assistants (LEAs), providing guidance and delegation on various projects.
  • Communicate effectively with clients, lawyers, and third parties through professional email and voice correspondence.

Who You Are

  • Experience: You possess a minimum of two years of administrative experience specifically within a law firm or professional services environment.
  • Education: You hold a High School Diploma or GED; however, a Bachelor s degree in legal studies or business administration is preferred.
  • Technical Proficiency: You are highly skilled in Microsoft Office Suite (Word, Excel, Outlook) and familiar with legal software such as iManage, Aderant, or Zoom.
  • Legal Knowledge: You have a general familiarity with legal terminology, documentation, and law firm best practices.
  • Work Style: You are confident, capable of working independently with minimal supervision, and remain productive under pressure.
  • Availability: You are available for a 3-month contract, working onsite in Wilmington, DE, from Monday to Friday, 8:00 AM 5:00 PM EST.
The Ideal Candidate is a proactive professional who thrives in a fast-paced legal setting and possesses an unwavering attention to detail. You are a "trusted advisor" to your attorneys, demonstrating the discretion necessary to handle confidential and sensitive matters with the utmost professionalism. Beyond technical skills, you are adaptable and willing to learn new tools including AI-powered applications for document production while maintaining a positive, collaborative attitude when supporting a diverse team.

Why Join the Team?

This role offers the chance to work within a prestigious global organization where your contributions directly impact the efficiency of a high-performing legal team. You will gain exposure to sophisticated legal workflows and high-level technical tools while working in a professional onsite environment in Wilmington. With a competitive hourly pay, this position provides a stable, structured schedule and the opportunity to build relationships within a firm that values excellence and professional growth.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Amber Wishart
Director of Talent Acquisition

With over 12 years of dedicated experience in executive search and talent acquisition, Amber Wishart brings a wealth of expertise across diverse industries including Capital Equipment, Industrial, Financial Services, Consumer Packaged Goods, Information Technology, and Marketing. At Naviga Recruiting & Executive Search, Amber leads a team of Senior Recruiters while managing a portfolio of core clients, specializing in placing Vice President to C-suite executives across Finance, Accounting, Sales, Operations, and Marketing functions throughout North America.

Before joining Naviga, Amber honed her leadership and operational skills in a family-owned construction business, gaining invaluable insight into how strategic vision and hands-on leadership drive organizational success. This unique perspective shapes her approach to executive search, where she combines a proprietary talent pool and a comprehensive 5-step vetting process to deliver candidates who not only meet skill requirements but also align culturally and strategically with her clients’ long-term goals.

One of Amber’s standout accomplishments includes leading a confidential search for a Chief Marketing Officer at a global fintech company. This complex assignment required a strategic, discreet approach to attract top-tier passive candidates and successfully establish the company’s U.S. leadership presence.

Amber is passionate about maintaining a candidate-centric hiring experience in today’s competitive market, advising clients on the importance of presenting compelling, authentic opportunities to attract top talent. She embraces continuous learning by engaging deeply with candidates and clients alike, enabling her to provide strategic guidance that goes beyond traditional recruitment.

Known internally as the “Non-Ghosting Recruiter,” Amber prides herself on transparent, respectful communication and building strong, lasting relationships with both clients and candidates. Outside of work, she is actively involved in her local church and animal rescue efforts, and serves as Vice President of Membership for her local Toastmasters club, where she enjoys helping others grow their communication skills.

Amber also dedicates time to supporting U.S. Special Operations Forces transitioning to civilian careers, offering personalized guidance that leverages their leadership strengths in new professional opportunities.

Driven by authenticity, hard work, and a passion for meaningful connections, Amber embodies Naviga’s culture of high performance paired with genuine care, making her a trusted advisor and valued leader within the firm.

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About Wilmington, DE

Ready to embark on an exciting career journey in the vibrant city of Wilmington, Delaware? Nestled in the heart of the Mid-Atlantic region, Wilmington offers a perfect blend of historic charm and modern opportunities. Known for its stunning riverfront views along the Christina River, diverse culinary scene, and cultural attractions like the Delaware Art Museum and The Grand Opera House, this city boasts a thriving arts community and a range of outdoor recreational activities at places like Brandywine Park. Home to professional sports teams like the Wilmington Blue Rocks, picturesque gardens, and a rich history waiting to be explored, Wilmington is the ideal place to take your career to new heights. Explore our job listings now and discover the endless possibilities that await you in this enchanting city.