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Contract Legal Administrative Assistant

Wilmington, DE

Employment Type: Temporary Position Function: Administrative Job Number: 16811692

Job Description

About Our Client

Our client is a premier global law firm dedicated to excellence in client representation and the professional development of its team members. With a culture rooted in professional values, they provide a sophisticated environment where business professionals collaborate to navigate complex legal challenges. They specialize in providing high-level legal services across various practices, fostering a workplace that emphasizes quality, responsiveness, and positive professional relationships

The Opportunity

This is a three-month contingent opportunity for a skilled Legal Administrative Assistant (LAA) to provide essential support to IPT (Intellectual Property and Technology) attorneys in the Wilmington office. The role is designed to ensure the smooth operation of administrative functions within a fast-paced environment, covering a leave of absence. You will act as a key liaison between attorneys, legal teams, and information governance resources, managing critical workflows and ensuring deadlines are met with precision.

The Location

Wilmington, Delaware, serves as a major hub for legal and corporate services, offering a vibrant professional atmosphere. The office is centrally located, providing easy access to the city s legal district and local amenities. This position requires a regular in-office presence, allowing you to collaborate directly with the team in a professional, high-energy setting.

What You Will Do

  • Provide practice-specific support to multiple associates and partners, prioritizing work based on unique practice requirements.
  • Draft, edit, and proofread legal documents, communications, and presentations to ensure absolute accuracy.
  • Manage complex calendars and coordinate day-to-day information governance and records management tasks.
  • Oversee billing matters, including processing prebills, addressing attorney questions, and ensuring final bills are delivered timely.
  • Organize and monitor assignments within the firm s workflow tool, including time entry and expense reimbursements.
  • Collaborate with Legal Support Assistants (LSAs) and Legal Executive Assistants (LEAs), providing guidance and delegation on various projects.
  • Communicate effectively with clients, lawyers, and third parties through professional email and voice correspondence.

Who You Are

  • Experience: You possess a minimum of two years of administrative experience specifically within a law firm or professional services environment.
  • Education: You hold a High School Diploma or GED; however, a Bachelor s degree in legal studies or business administration is preferred.
  • Technical Proficiency: You are highly skilled in Microsoft Office Suite (Word, Excel, Outlook) and familiar with legal software such as iManage, Aderant, or Zoom.
  • Legal Knowledge: You have a general familiarity with legal terminology, documentation, and law firm best practices.
  • Work Style: You are confident, capable of working independently with minimal supervision, and remain productive under pressure.
  • Availability: You are available for a 3-month contract, working onsite in Wilmington, DE, from Monday to Friday, 8:00 AM 5:00 PM EST.
The Ideal Candidate is a proactive professional who thrives in a fast-paced legal setting and possesses an unwavering attention to detail. You are a "trusted advisor" to your attorneys, demonstrating the discretion necessary to handle confidential and sensitive matters with the utmost professionalism. Beyond technical skills, you are adaptable and willing to learn new tools including AI-powered applications for document production while maintaining a positive, collaborative attitude when supporting a diverse team.

Why Join the Team?

This role offers the chance to work within a prestigious global organization where your contributions directly impact the efficiency of a high-performing legal team. You will gain exposure to sophisticated legal workflows and high-level technical tools while working in a professional onsite environment in Wilmington. With a competitive hourly pay, this position provides a stable, structured schedule and the opportunity to build relationships within a firm that values excellence and professional growth.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Dawn Slagter
National Talent Acquisition Recruiter

Dawn Slagter is a seasoned Executive Recruiter with over 15 years of experience helping companies across North America identify and secure high-impact talent in highly specialized roles. At Naviga, Dawn supports our clients with searches spanning legal, technology, financial services, life sciences, marketing, and data science, bringing a deep understanding of both industry nuance and candidate motivation.

Known for her high-touch, insight-driven approach, Dawn partners closely with clients to uncover not just the job requirements but the strategic goals behind each hire. She thrives on digging deep, building trust on both sides of the search, and aligning outcomes for long-term success. Her placements range from mid-level professionals to C-suite executives, and she has a particular strength in hard-to-fill roles with narrow candidate pools, like her recent successful search for a Life Sciences Regulatory Attorney with Biotech and in-house experience.

Before entering recruiting Dawn spent five years as an administrative professional, experience she credits with building the organizational discipline, communication finesse, and time management skills that now define her candidate and client experience. She brings a “white glove” service mindset to every engagement, ensuring that hiring is smooth, transparent, and delay-free from first outreach to final offer.

Dawn is also deeply committed to helping clients compete for today’s top talent by helping them refine and market their true value proposition beyond just compensation. She leverages real-time salary benchmarks, candidate feedback, and competitor insights to shape compelling messaging around culture, flexibility, and growth. Her market intelligence and candidate-first thinking make her a critical partner to both hiring leaders and job seekers alike.

Outside of recruiting, Dawn is passionate about cooking and recipe creation, with aspirations of publishing a series of health-conscious cookbooks. Her personal philosophy, “I don’t quit, I adapt, I learn, I push forward,” shapes everything she does in both life and work.

Dawn holds certifications in diversity sourcing and recruiting and is a member of several industry associations including NALS and the American Staffing Association. She brings this passion for equity and inclusion into every search, striving to build workplaces that reflect a wide range of backgrounds, ideas, and experiences.

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About Wilmington, DE

Ready to embark on an exciting career journey in the vibrant city of Wilmington, Delaware? Nestled in the heart of the Mid-Atlantic region, Wilmington offers a perfect blend of historic charm and modern opportunities. Known for its stunning riverfront views along the Christina River, diverse culinary scene, and cultural attractions like the Delaware Art Museum and The Grand Opera House, this city boasts a thriving arts community and a range of outdoor recreational activities at places like Brandywine Park. Home to professional sports teams like the Wilmington Blue Rocks, picturesque gardens, and a rich history waiting to be explored, Wilmington is the ideal place to take your career to new heights. Explore our job listings now and discover the endless possibilities that await you in this enchanting city.