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Contract Legal Administrative Assistant

Palo Alto, CA

Employment Type: Temporary Position Function: Administrative Job Number: 16793701

Job Description

About Our Client

Our client is a global law firm committed to excellence in representing their clients and developing their people. They foster a culture that values professional growth and high-quality work product within a collaborative environment.

The Opportunity

The Legal Administrative Assistant (LAA) provides essential administrative and clerical support to attorneys and legal teams. In this role, you will ensure the smooth operation of administrative functions by managing multiple tasks simultaneously in a fast-paced environment. You will collaborate regularly with Legal Support Assistants (LSAs), Legal Executive Assistants (LEAs), and attorneys to ensure work is properly allocated and completed on time. This position is a 3-6 month contract-to-hire (temp-to-perm) role.

The Location

This position is based in the Palo Alto office. The firm offers a hybrid work schedule, allowing for a blend of remote and in-office work as determined by the hiring manager.

What You Will Do

  • Practice Support: Provide specific support to multiple associates and partners, leveraging knowledge of unique practice tasks to prioritize work effectively.
  • Document Management: Draft, edit, and proofread legal documents, communications, and presentations to ensure total accuracy.
  • Information Governance: Organize and store client/matter content in approved repositories in accordance with firm policies.
  • Billing Oversight: Oversee billing matters, including processing prebills and ensuring final bills are delivered timely.
  • Workflow Coordination: Utilize the firm s workflow tools to monitor assignments, including time entry and expense reimbursements.
  • Liaison & Mentorship: Serve as a liaison between teams and provide guidance to LSAs assisting on projects.

Who You Are

  • Experienced Professional: You have at least 2 years of experience in a legal or professional services environment.
  • Education: You hold a High School Diploma or GED (Bachelor s degree in Legal Studies or Business is preferred).
  • Technically Savvy: You are proficient with Microsoft Office and legal software such as iManage, Aderant, or DocXTools. You are also comfortable using AI-powered tools for document production and research.
  • Communication Expert: You possess the ability to communicate effectively via email and voice, maintaining professionalism in all interactions.
  • Adaptable: You thrive under pressure, stay positive, and are willing to learn new skills to adapt to the evolving needs of a legal practice.

Flexibility & Work-Life Integration

Our client understands the importance of balance. This role offers a hybrid work arrangement. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Why Join the Team?

  • Competitive Compensation: The hiring range is $40.91 - $53.18 per hour, with overtime paid in accordance with applicable laws.
  • Path to Permanency: This 3-6 month contract provides a clear pathway to a permanent role for high-performing individuals.
  • Comprehensive Benefits: Upon conversion, employees are eligible for medical/dental/vision insurance and a 401(k).
  • Professional Growth: Join a firm that is committed to excellence and developing its people through hands-on experience with cutting-edge legal technology.

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About Naviga Recruiting & Executive Search

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

Meet Your Recruiter

Amber Wishart
Director of Talent Acquisition

With over 12 years of dedicated experience in executive search and talent acquisition, Amber Wishart brings a wealth of expertise across diverse industries including Capital Equipment, Industrial, Financial Services, Consumer Packaged Goods, Information Technology, and Marketing. At Naviga Recruiting & Executive Search, Amber leads a team of Senior Recruiters while managing a portfolio of core clients, specializing in placing Vice President to C-suite executives across Finance, Accounting, Sales, Operations, and Marketing functions throughout North America.

Before joining Naviga, Amber honed her leadership and operational skills in a family-owned construction business, gaining invaluable insight into how strategic vision and hands-on leadership drive organizational success. This unique perspective shapes her approach to executive search, where she combines a proprietary talent pool and a comprehensive 5-step vetting process to deliver candidates who not only meet skill requirements but also align culturally and strategically with her clients’ long-term goals.

One of Amber’s standout accomplishments includes leading a confidential search for a Chief Marketing Officer at a global fintech company. This complex assignment required a strategic, discreet approach to attract top-tier passive candidates and successfully establish the company’s U.S. leadership presence.

Amber is passionate about maintaining a candidate-centric hiring experience in today’s competitive market, advising clients on the importance of presenting compelling, authentic opportunities to attract top talent. She embraces continuous learning by engaging deeply with candidates and clients alike, enabling her to provide strategic guidance that goes beyond traditional recruitment.

Known internally as the “Non-Ghosting Recruiter,” Amber prides herself on transparent, respectful communication and building strong, lasting relationships with both clients and candidates. Outside of work, she is actively involved in her local church and animal rescue efforts, and serves as Vice President of Membership for her local Toastmasters club, where she enjoys helping others grow their communication skills.

Amber also dedicates time to supporting U.S. Special Operations Forces transitioning to civilian careers, offering personalized guidance that leverages their leadership strengths in new professional opportunities.

Driven by authenticity, hard work, and a passion for meaningful connections, Amber embodies Naviga’s culture of high performance paired with genuine care, making her a trusted advisor and valued leader within the firm.

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About Palo Alto, CA

Ready to take your career to new heights? Explore our job opportunities around Palo Alto, California, and discover the endless possibilities this thriving hub of innovation and culture has to offer. Nestled in the heart of Silicon Valley, Palo Alto is not only home to tech giants like Google and Facebook but also boasts a vibrant arts scene with renowned galleries like the Anderson Collection at Stanford University. Indulge your taste buds with the diverse culinary scene, from farm-to-table restaurants to trendy cafes. With easy access to the stunning landscapes of nearby parks like Foothills Park and the excitement of cheering on the Stanford Cardinal at Stanford Stadium, Palo Alto is the perfect place to grow both personally and professionally. Join us in this dynamic community and unlock your potential!